G/L Master Data Creation in SAP

June 25, 2009 by admin
Filed under: SAP Financials 



Can someone explain exactly when I should check “Post Automatically Only” and what exactly Supplement Auto Postings” mean. When can I have both checked or individual?

The explaination is:

Post automatically only is used for certain transactions like for example:

  • cash discount gain and losses
  • Input and output tax postings
  • exchange rate difference postings, in case of foreign currency valuation

Generally accounts for automatic postings can be seen in transaction FBKP, when you select Automatic Postings.

So when you post an input tax or output tax, the tax amount is captured automatically based on the tax configurations and tax accounts defined in OB40 transaction code.

Now, when you are creating master data for this G/L account, say tax account, and you want the system to post automatically which : Indicates that this account CAN ONLY BE posted to by the SAP SYSTEM using account determination tables. Further you cannot post manually to this account if this check box is checked.

Once if you use “post automatically only“, you can add to the postings, and for this you can use the check box Supplement auto. postings field in the master record of the account to which the system posts automatically, The field status group in the G/L account master record determines the fields that the system offers for supplementary account assignment.

For example:

you use bank charges account for automatic determination and in the G/L master you check post automatically. To enable you to further make changes and enter a cost center, you should check supplement auto. postings check box.

by Aditya


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